Verified Transactions Chart/Look Up

Object 00

  • Salaries
  • Salary expenditures, allocations, and adjustment activity is monitored by the department/college as part of forecasting. Salary expenditures are verified during PEARS certification. Corrections are initiated by the department/college.
  • Paper Verification = No

Object 01

  • Wages
  • Wages and adjustment activities are verified during PEARS certification business center and department work together to correct.
  • Paper Verification = No

Object 02

  • PSC
  • Personal Service Contracts/Invoices. Copy of contract for permanent file required. Initiation of payment may vary. Paper verification recommended.
  • Paper Verification: Partial

Object 03

  • G & S
  • Goods & Services. F orders (dept req), IRIs, service center revenue invoices, vendor invoices approved for payment on blankets, and expense transfers are paper verified.

Examples of exceptions/filters:

•       K orders (document/reference): WSU A/P receives invoice from vendor and verifies/retains expenditure documentation. Business center retains order authorization. K orders are not forecasted.

•       Purchasing card transactions (U) verified during review/approval of monthly reconciliation report and comp tax review.

•       ComData: Verified with reconciliation of receipts in ComData System/monthly reports.

•       Interdepartmental Services not using IRI’s: University Stores (Description): Receipt is verified at time of purchase. Receipt prints from data uploaded to university accounting system daily. Motor Pool (Description): No documentation provided for verifying expenditure. Monthly expenditure report generated from AIS.

* Paper Verification = Partial paper verified need determined by reconciling unit reviewing expenditures and revenue. Transactions are filtered by document type and assessed to determine if paper verification is appropriate.

Object 04

  • Travel
  • Electronic TEV’s are verified/corrected in E-forms system, verified data is uploaded to AIS. Paper TEV’s must be paper verified. CTA expenditures are verified with the monthly CTA reconciliation and approval process.
  • Paper Verification = Partial

Object 05

  • Computing
  • No documentation provided for verifying expenditure. Monthly expenditure report generated from AIS.
  • Paper Verification = No

Object 06

  • Cap. Equip
  • Capitalized Equipment. F-orders (dept. req.)
  • Paper Verification = Yes

Object 07

  • Benefits
  • Benefit expenditures and adjustments are approved, monitored and verified by the WSU Administrative Offices: HRS, Payroll, and Sponsored Programs (11-14).
  • Paper Verification = No

Object 08

  • Scholarships
  • Eligible Scholarship expenditures are monitored and verified by department/graduate coordinator, financial aid, and the graduate school.
  • Corrections are initiated by the department/graduate coordinator. Program 17 – check revenue type. Revenue is monitored/forecast by department.
  • Paper Verification = Partial

Object 11

  • Telephone
  • No documentation provided for verifying expenditure. Monthly expenditure download generated from AIS. Information Technology has electronic statements available for download for department information.
  • Paper Verification = No

Object 13

  • F&A
  • Facilities and Administrative (F&A) costs for programs 11-14. Department/college and Sponsored Programs verified with proposal and again with award setup. Business center verifies F&A rates/distribution on the e-Rex, when the award is setup, and is monitored periodically (review of faculty portfolio). F&A expenditures are periodically reviewed by the department as part of forecasting their F&A returns Corrections are initiated by the department/center/college.
  • Paper Verification = No

Object 14

  • Restricted
  • Fund allocations for programs 11-14.
  • Business Center staff work with SPS to meet criteria of Terms & Conditions to release restricted funds.
  • Paper Verification - Partial

Object 16

  • Non Cap Eq
  • Non-capitalized Equipment. Depends on payment method (i.e. purchasing card or F order).
  • Paper Verification = Partial

Object 19

  • PYF
  • Prior Year Forward Balances.
  • Department verifies related to state funds programs 1-10, 15-17.
  • Paper Verification = No