Verified Transactions Chart/Look Up
Object 00
- Salaries
- Salary expenditures, allocations, and adjustment activity is monitored by the department/college as part of forecasting. Salary expenditures are verified during PEARS certification. Corrections are initiated by the department/college.
- Paper Verification = No
Object 01
- Wages
- Wages and adjustment activities are verified during PEARS certification business center and department work together to correct.
- Paper Verification = No
Object 02
- PSC
- Personal Service Contracts/Invoices. Copy of contract for permanent file required. Initiation of payment may vary. Paper verification recommended.
- Paper Verification: Partial
Object 03
- G & S
- Goods & Services. F orders (dept req), IRIs, service center revenue invoices, vendor invoices approved for payment on blankets, and expense transfers are paper verified.
Examples of exceptions/filters:
• K orders (document/reference): WSU A/P receives invoice from vendor and verifies/retains expenditure documentation. Business center retains order authorization. K orders are not forecasted.
• Purchasing card transactions (U) verified during review/approval of monthly reconciliation report and comp tax review.
• ComData: Verified with reconciliation of receipts in ComData System/monthly reports.
• Interdepartmental Services not using IRI’s: University Stores (Description): Receipt is verified at time of purchase. Receipt prints from data uploaded to university accounting system daily. Motor Pool (Description): No documentation provided for verifying expenditure. Monthly expenditure report generated from AIS.
* Paper Verification = Partial paper verified need determined by reconciling unit reviewing expenditures and revenue. Transactions are filtered by document type and assessed to determine if paper verification is appropriate.
Object 04
- Travel
- Electronic TEV’s are verified/corrected in E-forms system, verified data is uploaded to AIS. Paper TEV’s must be paper verified. CTA expenditures are verified with the monthly CTA reconciliation and approval process.
- Paper Verification = Partial
Object 05
- Computing
- No documentation provided for verifying expenditure. Monthly expenditure report generated from AIS.
- Paper Verification = No
Object 06
- Cap. Equip
- Capitalized Equipment. F-orders (dept. req.)
- Paper Verification = Yes
Object 07
- Benefits
- Benefit expenditures and adjustments are approved, monitored and verified by the WSU Administrative Offices: HRS, Payroll, and Sponsored Programs (11-14).
- Paper Verification = No
Object 08
- Scholarships
- Eligible Scholarship expenditures are monitored and verified by department/graduate coordinator, financial aid, and the graduate school.
- Corrections are initiated by the department/graduate coordinator. Program 17 – check revenue type. Revenue is monitored/forecast by department.
- Paper Verification = Partial
Object 11
- Telephone
- No documentation provided for verifying expenditure. Monthly expenditure download generated from AIS. Information Technology has electronic statements available for download for department information.
- Paper Verification = No
Object 13
- F&A
- Facilities and Administrative (F&A) costs for programs 11-14. Department/college and Sponsored Programs verified with proposal and again with award setup. Business center verifies F&A rates/distribution on the e-Rex, when the award is setup, and is monitored periodically (review of faculty portfolio). F&A expenditures are periodically reviewed by the department as part of forecasting their F&A returns Corrections are initiated by the department/center/college.
- Paper Verification = No
Object 14
- Restricted
- Fund allocations for programs 11-14.
- Business Center staff work with SPS to meet criteria of Terms & Conditions to release restricted funds.
- Paper Verification - Partial
Object 16
- Non Cap Eq
- Non-capitalized Equipment. Depends on payment method (i.e. purchasing card or F order).
- Paper Verification = Partial
Object 19
- PYF
- Prior Year Forward Balances.
- Department verifies related to state funds programs 1-10, 15-17.
- Paper Verification = No